2 Things Inhibiting your Productivity
What’s the first thing you do when you wake up? I know for me I tend to grab my phone and get caught up on news or emails before continuing on with my morning. I then carry this habit with me for most of the day, until I scroll through social media some more before going to sleep. This is a problem for many reasons, most notably I realized it made me stressed or distracted and ultimately ineffective in my work.
This is a common habit among many people these days, and while we might say we stay connected to remain up-to-date on our work, ironically, the very thing we are doing to improve work performance is actually impairing it.
1. Technology, when not used properly, overwhelms us with distractions
Try finding ways to clear your mind throughout the day, staying away from your phone or computer. Whether it be starting the day with a walk and some fresh air, or finding a nice park bench with a book to read during a break, there are many ways to relax your mind amongst the continuous distractions we face.
A second problem we face is wasted times as a result of excessive meetings. Studies show we spend an average of 35-55% of our time in meetings, limiting time to complete our own individual tasks. Not only that, but a meeting in the middle of the day might break the day in two smaller chunks that do not provide enough time to complete a certain, more difficult activity. By reducing the amount of time we spend in meetings, we can find more time to dedicate to our own personal objectives.
2. Excessive time spent in meetings prevents meaningful activity
A few things you can try to make your meetings more meaningful: limit the number of people in a meeting (unless it is solely informational), and ensure you have a clear agenda and timeline with someone accountable for upholding them (a strategy used by Apple to organize their large team) – smaller teams have been proving to find solutions and make decisions more efficiently than larger ones; establish a time buffer before and after a meeting to allow for both travel time and time after to process the information – appropriate time to reflect on a meeting will help you to avoid the feeling of over-exhaustion we so often feel when we take on too much.